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Telework Policy

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TELEWORK POLICY

________

WORKPLACE ADJUSTMENT IN RESPONSE TO CORONAVIRUS (COVID-19) PANDEMIC

Latest version dated ________

Preamble

According to the Canadian Labour Code, ________ has decided to implement telework in order to preserve the continuity of the activity and the protection of employees. The present policy defines the modalities of the implementation of telework within ________.

Telework is a form of work structure in which work that could also have been carried out on the premises of ________ is carried out by an employee outside our premises, using the information and communication technologies that ________ makes available for their employees.

Employees of ________ working from home have the same rights as those who carry out their assignments on the premises of ________, both individual rights (training, career management, remuneration) or collective rights (election of staff, representatives, trade union functions, collective benefits, employee savings, etc.).


I- Telework Accessibility

1- Eligible Telework Positions

Any employee of the ________ meeting the following conditions must work from home for the duration of the coronavirus pandemic:

________

________ guarantees that disabled employees have access to teleworking, as long as any special equipment to be set up for this purpose does not represent an excessive burden for ________.

2- Implementation of Telework

a- Employee's Information

The employee whose position is suitable for teleworking is informed by ________ about the following :

  • How to set up telework;
  • Rules concerning the use of the equipment made available by ________;
  • Procedures for monitoring working hours and workload;
  • Data protection and confidentiality rules;
  • Policy on hygiene and health and safety at work and particularly the rules of precaution concerning the use of screens.

The employee applying for telework will attend training to make him/her aware of how teleworking is considered and practiced at ________.

3- Telework Facilitator

A telework facilitator is appointed to answer any questions employees may have about telework and to follow up on the implementation and execution of telework at ________.


II- Telework Process

1- Employer's Obligations

a- Equipment

________ provides the teleworking employee with all the necessary equipment to perform his/her tasks, included:

________.

________ covers the cost of provision, repair and replacement of the equipment provided. The employee shall sign a document containing a list of all the equipment provided. All equipment on the list shall be returned by the employee when the telework is no longer required

________ shall cover the cost of damage to property of any kind made available to the teleworker in the course of his/her professional activity, excluding damage caused by the personal negligence or misconduct of the employee who is not related to the teleworker duties. ________ has a specific computer multi-risk insurance for this purpose.

b- Coverage of Costs Related to Teleworking

________ pays the employee an allowance based on the space the teleworker has chosen to work at home. The amount of the allowance is calculated on the basis of the rental value of the employee's home.

________ will cover the cost of telephone and internet subscriptions whose use is strictly for business purposes only.

The other expenses paid by the employee in the scope of teleworking will be reimbursed upon presentation of receipts according to the current rules at ________.

c- Privacy Policy

________ respects the privacy of the teleworking employee. ________ obtains the employee's agreement before going to the employee's home to install, replace or check the operation of the equipment provided for the telework.

The implementation of monitoring system for the employee is subject to prior information of the employee.

________ shall not contact the employee outside the working hours defined as agreed with the immediate superior.

2- Employee's Obligations

a- Employment Terms and Conditions

The employee has no personal activities during telework time schedule. The employee devotes himself/herself exclusively to his/her professional activity. The employee shall perform his/her professional activity under the same conditions as the one on the premises of ________, in particular with regard to concentration and noise.

Exceptionally, the employee may perform a family activity during working hours, such as the care of a minor child under 16 years old or subject to an isolation measure. The employee has to justify the closure of the facility where his/her child is usually accommodated and the impossibility of finding another solution for the care of his/her minor child under 16 years old.

b- Control of Working Hours/ Workload Regulation

The employee must work the number of hours specified in his/her contract. The working hours will be monitored as follows:

The workload that can be performed during normal working hours by the employee will be determined by his/her immediate superior. The completion of this workload within the time limit will be equivalent to compliance with the working hours set out in his/her employment contract.

c- Time Periods to Contact the Employee

The employee must be reachable at the following times:

________.

Alternative times may be agreed with the employee's immediate superior.

d- Use of Equipment and Communication Tools

The equipment and communication tools provided by the ________ are exclusively reserved for the performance of the duties related to the employee's employment contract. Use for private purposes is prohibited and may give rise to disciplinary action according to the internal rules of ________.

The employee agrees to take maximum care of the equipment provided by ________ and to respect the good practices and instruction for use communicated by ________.

The employee shall immediately report any breakdown or malfunction of the equipment as well as any unavailability of the communication tools to the IT department of the ________ which will take the necessary measures to repair or replace the equipment as soon as possible. The employee shall discuss with his/her immediate superior the terms of continuing to work remotely or on site for the duration of the breakdown or unavailability of the equipment or communication tools.

e- Data Protection

The employee agrees to comply with the rules established by the ________ concerning the confidentiality and protection of personal data the employee handles in the context of his/her duties.

f- Medical Leave

The employee who is subject to a medical leave of absence shall inform his/her superior within the same time limits and under the same conditions as employees working on the premises of ________.


III- 525 22 52828252

________ 8888 225 22828252822 82 52822282 22 252 82522588558 25252288 58 8222 58 82 88 822285225 82 252 822222222 55252582828 2552 252 25252288 88 2825.

522822228 8888 82 82225225 8825 8522888222 222882 22 58828 2522 22 522552 22 25285 58558 825228582.


IV- 522282882 5522 22 252 228882

552 2528222 228882 85588 82 222282882 58 8222 58 82 88 258888525, 228828822 822858252822 8825 252 82522 522528222528828. 552 228882 52285828 522 252888822 52852822 22 22828252 8282585225 82 52 2228222222 82225582 25 52852222 2528825882 8582222 82 ________.





Signature and Company seal

________, in ________






________________________________

________, ________

See your document
in progress

TELEWORK POLICY

________

WORKPLACE ADJUSTMENT IN RESPONSE TO CORONAVIRUS (COVID-19) PANDEMIC

Latest version dated ________

Preamble

According to the Canadian Labour Code, ________ has decided to implement telework in order to preserve the continuity of the activity and the protection of employees. The present policy defines the modalities of the implementation of telework within ________.

Telework is a form of work structure in which work that could also have been carried out on the premises of ________ is carried out by an employee outside our premises, using the information and communication technologies that ________ makes available for their employees.

Employees of ________ working from home have the same rights as those who carry out their assignments on the premises of ________, both individual rights (training, career management, remuneration) or collective rights (election of staff, representatives, trade union functions, collective benefits, employee savings, etc.).


I- Telework Accessibility

1- Eligible Telework Positions

Any employee of the ________ meeting the following conditions must work from home for the duration of the coronavirus pandemic:

________

________ guarantees that disabled employees have access to teleworking, as long as any special equipment to be set up for this purpose does not represent an excessive burden for ________.

2- Implementation of Telework

a- Employee's Information

The employee whose position is suitable for teleworking is informed by ________ about the following :

  • How to set up telework;
  • Rules concerning the use of the equipment made available by ________;
  • Procedures for monitoring working hours and workload;
  • Data protection and confidentiality rules;
  • Policy on hygiene and health and safety at work and particularly the rules of precaution concerning the use of screens.

The employee applying for telework will attend training to make him/her aware of how teleworking is considered and practiced at ________.

3- Telework Facilitator

A telework facilitator is appointed to answer any questions employees may have about telework and to follow up on the implementation and execution of telework at ________.


II- Telework Process

1- Employer's Obligations

a- Equipment

________ provides the teleworking employee with all the necessary equipment to perform his/her tasks, included:

________.

________ covers the cost of provision, repair and replacement of the equipment provided. The employee shall sign a document containing a list of all the equipment provided. All equipment on the list shall be returned by the employee when the telework is no longer required

________ shall cover the cost of damage to property of any kind made available to the teleworker in the course of his/her professional activity, excluding damage caused by the personal negligence or misconduct of the employee who is not related to the teleworker duties. ________ has a specific computer multi-risk insurance for this purpose.

b- Coverage of Costs Related to Teleworking

________ pays the employee an allowance based on the space the teleworker has chosen to work at home. The amount of the allowance is calculated on the basis of the rental value of the employee's home.

________ will cover the cost of telephone and internet subscriptions whose use is strictly for business purposes only.

The other expenses paid by the employee in the scope of teleworking will be reimbursed upon presentation of receipts according to the current rules at ________.

c- Privacy Policy

________ respects the privacy of the teleworking employee. ________ obtains the employee's agreement before going to the employee's home to install, replace or check the operation of the equipment provided for the telework.

The implementation of monitoring system for the employee is subject to prior information of the employee.

________ shall not contact the employee outside the working hours defined as agreed with the immediate superior.

2- Employee's Obligations

a- Employment Terms and Conditions

The employee has no personal activities during telework time schedule. The employee devotes himself/herself exclusively to his/her professional activity. The employee shall perform his/her professional activity under the same conditions as the one on the premises of ________, in particular with regard to concentration and noise.

Exceptionally, the employee may perform a family activity during working hours, such as the care of a minor child under 16 years old or subject to an isolation measure. The employee has to justify the closure of the facility where his/her child is usually accommodated and the impossibility of finding another solution for the care of his/her minor child under 16 years old.

b- Control of Working Hours/ Workload Regulation

The employee must work the number of hours specified in his/her contract. The working hours will be monitored as follows:

The workload that can be performed during normal working hours by the employee will be determined by his/her immediate superior. The completion of this workload within the time limit will be equivalent to compliance with the working hours set out in his/her employment contract.

c- Time Periods to Contact the Employee

The employee must be reachable at the following times:

________.

Alternative times may be agreed with the employee's immediate superior.

d- Use of Equipment and Communication Tools

The equipment and communication tools provided by the ________ are exclusively reserved for the performance of the duties related to the employee's employment contract. Use for private purposes is prohibited and may give rise to disciplinary action according to the internal rules of ________.

The employee agrees to take maximum care of the equipment provided by ________ and to respect the good practices and instruction for use communicated by ________.

The employee shall immediately report any breakdown or malfunction of the equipment as well as any unavailability of the communication tools to the IT department of the ________ which will take the necessary measures to repair or replace the equipment as soon as possible. The employee shall discuss with his/her immediate superior the terms of continuing to work remotely or on site for the duration of the breakdown or unavailability of the equipment or communication tools.

e- Data Protection

The employee agrees to comply with the rules established by the ________ concerning the confidentiality and protection of personal data the employee handles in the context of his/her duties.

f- Medical Leave

The employee who is subject to a medical leave of absence shall inform his/her superior within the same time limits and under the same conditions as employees working on the premises of ________.


III- 525 22 52828252

________ 8888 225 22828252822 82 52822282 22 252 82522588558 25252288 58 8222 58 82 88 822285225 82 252 822222222 55252582828 2552 252 25252288 88 2825.

522822228 8888 82 82225225 8825 8522888222 222882 22 58828 2522 22 522552 22 25285 58558 825228582.


IV- 522282882 5522 22 252 228882

552 2528222 228882 85588 82 222282882 58 8222 58 82 88 258888525, 228828822 822858252822 8825 252 82522 522528222528828. 552 228882 52285828 522 252888822 52852822 22 22828252 8282585225 82 52 2228222222 82225582 25 52852222 2528825882 8582222 82 ________.





Signature and Company seal

________, in ________






________________________________

________, ________