Last revision: 03/08/2023
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An Agreement for Regular Employment is a document that is used to document the agreement between an employer and an employee. It outlines the duties and responsibilities of both parties.
An Agreement for Regular Employment is usually used when the employee has qualified to be a regular employee after their probationary period. However, it may also be used as the initial contract for employment if the employee does not have to go through a probationary period.
If the employee is a new employee, they may be put under a probationary period during which the employer can assess whether they qualify as a regular employee and the employee can prove that they qualify as a regular employee. A Probationary Employment Agreement can be used.
This document also contains a non-disclosure clause, however, the parties may also use a separate Non-Disclosure Agreement if necessary.
If the employer is merely offering possible employment to the employee, then an Employee Offer Letter may be used. The Employee Offer Letter is an offer of employment. It invites the potential employee to discuss the potential employment with the employer.
How to use this document
The user should enter all the information needed to complete the document. This includes the parties information, such as their names and addresses, the employee's duties and responsibilities, and the employee's compensation and benefits. The duties and responsibilities may be outlined in this document or it may be outlined in another document that will be attached to this agreement. In either case, documents that should be attached to this Agreement should also be marked (ex. Annex "A") and attached before the same is signed. To facilitate the marking, the Annexes have been written in bold in this document.
Once the document is complete, both parties should review the document and, if they both agree, sign the document. Both parties should keep an original signed copy for their records.
Notarizing the document
Notarizing this document is optional. However, if the parties would want to notarize this document, the document includes an Acknowledgment portion. Notarization of the document converts the document from a private document to a public document so that it becomes admissible in court without need of further proof of its authenticity.
To notarize the document, the parties must print and sign an extra copy (for the notary public) of the document and bring all the copies to a notary public to acknowledge that they have signed this document freely and voluntarily. They should also present a valid I.D. issued by an official agency bearing their photograph and signature such as a driver's license or a passport, among others.
Once notarized, the parties should each keep at least one (1) copy of the notarized document and the notary public will also keep one (1) copy for their notarial book.
The Labor Code of the Philippines governs employment in the Philippines. The Department of Labor and Employment also issues Department Orders and Guidelines for the implementation of the Labor Code and to set the minimum wage.
The general laws on contracts and obligations found in the Civil Code of the Philippines also applies.
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Other names for the document: Contract for Regular Employment, Employment Agreement for Regular Employee, Agreement for Regular Employee, Contract of Employment for Regular Employee, Contract for Regular Employee