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An Internship Agreement is a contract an employer should use before hiring or engaging an intern. Interns who are hired by an employer may be those who are still studying or have completed their studies. This contract may be used for different kinds of industries in which the intern and employer are engaged such as marketing, information technology, hospitality and restaurant management, and the like.
This agreement lays down what will be the obligations, of the employer and the intern towards one another as well as the terms and conditions of the internship.
With the terms and conditions of this agreement clarified and laid down, it will help the parties set an expectation as to what will be accomplished by both of them under the agreement. A written contract will help them avoid problems as to what shall be done and what should be avoided.
It must be noted, however, that this document should not be used in case the employer is hiring a person to be an employee. In this case, an Employment Contract should be used. Employees are hired because they already have the proper qualifications for the job given while interns do not have sufficient experience in the field or industry involved. Hence, employees are hired and given wages while interns are given the opportunity to develop qualifications and gain experience.
The distinctions between an employee and an intern:
How to use this document
The identities of the parties must be provided as well as the time and place where the agreement will be signed. The following are the important parts of the agreement that must be included:
After the completion of the details in the document, two (2) copies must be printed one for each party and they must sign the same. There is an option to acknowledge the document before a notary public, in which case, the details in the acknowledgment portion should be completed, three (3) copies must be printed and each copy must be presented to the notary public for notarization. After which the parties may keep one copy for their own records.
The Labor Code of the Philippines is the law that governs internships in the Philippines. The Department of Labor and Employment also issues Department Orders to implement the laws found on the Labor Code.
The general rules on contract and obligations found in the Civil Code of the Philippines also apply.
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