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Letter Asking Employer for Vacation Time off Fill out the template

Letter Asking Employer for Vacation Time off

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Last revision: Last week

Size: 1 page

Available formats: Word and PDF

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Letter Asking Employer for Vacation Time off

This is a letter asking an employer for vacation time off work. The primary purpose of this letter is so that an employee may put a request for vacation time in writing to an employer. Sometimes, requests for vacation time can be oral only. Other times, however, employers require them to be in writing. Either way, it is a good practice to put a vacation request in writing to avoid any disputes later on.

This letter can be used if it is an initial request to the employer or even if it is being used to follow up on a verbal request. It covers multiple circumstances, including in which the employee has already taken time off and circumstances in which the leave request may be inside or outside the bounds of company policy.


How to use this document

This letter memorializes a request for vacation time to an employer, regardless of whether prior verbal approval has been given. It can be used even if the employee has already gotten permission for the vacation time, but needs something written to confirm. As mentioned above, regardless of the particular company policy, it may be a good idea to put all vacation requests in writing, so that the employee can give the employer the necessary details of the specific request, including how the work will be handled while the employee is gone.

This letter has options for the employee in case time off has already been taken previously or if the request falls outside company policy. Conversely, the letter may also be used if no time off has been taken and if the employee is requesting simple vacation time.

After being filled in, this letter should be printed, signed, and handed to a supervisor. It can also be downloaded and attached to an email.


Applicable law

Labor laws in the United States are generally covered by the Fair Labor Standards Act. However, individual vacation and time-off policies will be specific to each employer, and may not be covered by any state or federal law.


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