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A Terms and Conditions document for a website is an agreement that the website makes with its users which outlines how to use the site properly, as well as the obligations and responsibilities of each party. The parties in this document is the owner of the website and the site user.
Most websites, especially commercial websites, have a portion of the site devoted to Terms and Conditions because it lets the site user know what it expected for them. It outlines what will happen in a variety of different possible situations including what happens if a user breaks the rules and must have their account terminated.
The Terms and Conditions document also creates a legally binding set of rules for the parties. It's a place to set up the expectations for each of the parties to ensure that the website runs smoothly for the both of them. While it should be agreed upon by both parties, it is usually cannot be changed by the user so that if the the user uses the website, they agree to accept the terms and conditions of the website. However, if they don't agree to the the terms and conditions, then they should not use the website.
How to use this document
The user should enter all the information required to complete the document and, once completed, review the same.
Once the document is complete and reviewed, it should be published on the website or application in order for the user to have access to them and to agree to them. It should be posted on its own separate page on a website which is ideally linked and can be accessed from the home page under the phrase "Terms and Conditions".
Although there is no one set of laws or regulations outlining what must be contained in the Terms and Conditions for a website, several laws may affect what may/should be included such as the Consumer Act of the Philippines (Republic Act No. 7394) and the Electronic Commerce Act of 2000 (Republic Act No. 8792) when the website also offers goods and services for sale. However, this may also be found in another part of the website.
A website is also broadly governed by the Civil Code of the Philippines and other Philippine laws.
Terms and Conditions are not strictly required for live websites, but having a set of Terms and Conditions allows the owner/operator to determine the rules for its users. Specifically, a Terms and Conditions documents should try to give the user information about what happens in almost any situation of their interaction with the website.
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Other names for the document: Conditions To Use Website, Terms to Use Website, Legal Information for Website, T&C for Website, Terms of Service for a Website