Bill of Sale of Motor Vehicle Fill out the template

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Bill of Sale of Motor Vehicle

Last revision Last revision 05/11/2023
Formats FormatsWord and PDF
Size Size2 pages
4.5 - 5 votes
Fill out the template

Last revisionLast revision: 05/11/2023

FormatsAvailable formats: Word and PDF

SizeSize: 2 pages

Rating: 4.5 - 5 votes

Fill out the template

A Bill of Sale is a legal document that the seller usually gives to the buyer when selling property. Specifically, a Bill of Sale of Motor Vehicle is a document the seller gives to the buyer when the transaction involves a motor vehicle.

The document can state that the seller is selling the vehicle either certified or as is.

  • A certified vehicle is obtained when the seller brings the vehicle to a licensed mechanic to inspect its mechanical fitness based on the required legal standards of inspection. To prove the vehicle is certified, the mechanic provides a Safety Standards Certificate (each Province will have its own similar term).
  • On the other hand, a vehicle sold as is means a licensed mechanic has not inspected the vehicle and the vehicle is not represented as being in a road worthy condition. Legally, licence plates may not be able to be changed on the vehicle without first obtaining a mechanic's safety certificate or without a special permit.


The document contains input fields to describe the vehicle being sold, including the type, make, model, year, odometer reading, etc., and the purchase price, and the method of delivery. Also, the Bill of Sale contains conditions from the seller about title to the property, and the right to sell such property.

The document must be filled out, signed by the seller and the buyer, and then given to the buyer in exchange for money. At the time of purchase, print out two copies, or sign electronically and forward copies by email, and sign each of them so that both parties have a copy of the bill of sale.

This document is intended for the sale of privately-owned, used vehicles. Vehicles that are new or certified pre-owned being sold at a dealership will have different documents to be signed with the dealership.


There are many laws in place governing the sale of vehicles. Consumer protection and sales of goods laws protect buyers from unscrupulous sellers with implied conditions that generally can't be waived unless privately sold as is, which still has exceptions. These implied conditions include the buyer obtaining a vehicle free from liens, conforming to the description, and more.

Many jurisdictions require sellers to provide buyers with a Used Vehicle Information Package. Furthermore, under the Canada Weights and Measures Act (R.S.C., 1985, c. W-6), it is an offence to alter a vehicle's odometer.


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