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This is a Letter of Resignation. A Letter of Resignation allows an employee to inform their employer that they intend to leave their current workplace. A letter of resignation typically sets out the reasons why the employee has decided to exit the post and the terms and conditions for their departure. Most contracts of employment contain a clause dedicated to Resignation, and usually require a written statement as formal recognition of the decision to leave.
The Letter of Resignation is important for both the employee and the employer. For the employee, it is an opportunity to specify the motivations behind their departure and express gratitude for their experiences under the existing employer. For the employer, the Letter of Resignation is important from a human resources perspective. The reasons why the specific employee is leaving can provide insights into the weaknesses in the employer's work environment, while any expression of gratitude on behalf by the employee helps validate the employer's work practices. The Letter of Resignation is a final important addition to the employee's personnel file.
How to Use this Document
This document can be used when an employee decides to leave a particular contract of employment. It is important to note that the way in which an employee is required to leave a work environment is often determined by the contract they signed when they first arrived. Depending on the seniority of the position, the length of time spent in an organisation and the difficulty of finding a replacing, the employer may impose specific conditions on the employee when they decide to leave. These conditions pertain to handling the transition period as the employee prepares to leave the workplace, reallocation of responsibilities to others and hiring a replacement. This document provides for those variables.
There is no law exclusively dedicated to the contents of a Letter of Resignation. However, there are well established and widely accepted standards of good practice and professionalism. This document provides the key information required for a professional Letter of Registration.
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