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Last revision: 19/11/2023
Available formats: Word and PDF
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A Notice of Change of Address is a convenient and effective way of letting both business and personal contacts know that a household or business has moved to another location. This allows individuals and businesses to update their records to help ensure that all future communications reach their intended recipient. It is important to be proactive and inform organisations, in particular those with whom there is an ongoing financial relationship, if any change of address occurs. Despite advances in technology, many organisations still employ letter writing as a primary means of communication with their clients and/or members. A failure to receive these communications because they have been sent to a former address, is a source of inconvenience, confusion and uncertainty for all involved.
How to Use this Document
Using this document, individuals and/or businesses can quickly and effectively communicate the details of their new premises and enable the recipient to adjust their records accordingly. This document allows the sender to state clearly (a) their former address, which is no longer a valid means of contact, and (b) their new address, to which all communications must henceforth be forwarded. A letter that is clearly dated and signed by the sender relieves them of their obligation to notify organisations with whom they have an agreement, of any change in circumstances. It then becomes incumbent on the letter recipient to take the information provided and act accordingly.
There is no law specifically designed to govern the procedure for notifying contacts of a change in address. This notwithstanding, many contracts contain requirements to inform parties of a change in address should one occur during the conduct of a contractual relationship. Accordingly, notifying parties about a change of address can in some cases be a contractual obligation. There is no legally mandated form which notice of a change of address must take. However, there are widely accepted standards that are considered 'best practice'. This letter contains the necessary information, professional formatting and guidance to deliver a clear, effective and professional notice of change of address.
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