Letter Requesting Flexible Working Hours Fill out the template

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Letter Requesting Flexible Working Hours

Last revision Last revision 04-01-2024
Formats FormatsWord and PDF
Size Size1 page
Fill out the template

Last revisionLast revision: 04-01-2024

FormatsAvailable formats: Word and PDF

SizeSize: 1 page

Fill out the template

The primary purpose of this letter is to make a formal written request to the employer to sanction a flexible working arrangement. Sometimes, the flexible working arrangement may be sanctioned over verbal communication with the employer, but it is always better to put the request in writing (even if verbal approval has already been provided) to avoid any disputes in the future.

Flexible working hours can include options like working from 8 AM to 3 PM to take care of the small children of the employee or reducing the working days per week by increasing the daily working hours.

This letter can be used by any type of employee working in diverse types of organizations/companies. This document can be used in case of an initial request or following up on verbal communication with the employer.

The initial working arrangement or hours of working are determined by the employment agreement or offer letter issued to the employee. This letter is used to make changes to such an arrangement. If the proposed arrangement is as per the binding internal policies of the organization or applicable laws and regulations in the state where the employee is working, the employer must accept such proposal.

How to use this document?

This letter can be used even if the employee has received verbal permission from the employer. Using this letter will help the employee to put the request and other details on record for any further reference.

This letter covers different types of flexible working arrangements including the following:

  • Changing the Timing: Changing the existing working hours.
  • Increased Working Hours with Reduced Working Days: Under this, the employee can request to increase the daily working hours and thereby decrease the working days in a week.
  • Job Sharing: Under this, the employee can request to be allowed to share the existing duties and responsibilities with a coworker from the entity.
  • Flexible Timing: Changing the existing fixed time to a flexible timing arrangement.
  • Total Hours Basis: Under this, the work will be on a total hourly basis for a particular period.

This letter can be printed, signed, and handed directly over to the organization or sent through a registered post. This letter can also be sent as an email attachment.

Applicable law

The rules and regulations under the Shop and Establishment Acts of respective states may be applicable. If there is an agreement between the employer and the employee such an arrangement will be protected under the Indian Contract Act, 1872.

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