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An Event Agreement & Waiver, also sometimes called just an Event Agreement or Event Waiver, is a document through which two parties (the host and the renter) contract for the rental of a venue for a specific event. In an Event Agreement & Waiver, the parties not only cover the contractual terms of the agreement, such as fees and deposits, this agreement is unique in that the event details are also included. In other words, here, the parties enter items such as the name of the event, the number of guests, etc.
In an Event Agreement & Waiver, the renter also normally agrees to certain terms to protect the host in case of any issue with the event. Such terms include a blanket waiver of legal claims as well as an indemnification provision, saying that the renter will indemnify the host in case any disputes arise.
How to use this document
This document can be used in any scenario where two parties would like to have an executed document for a venue rental. It doesn't matter whether the venue is large or small or what size the event is.
In this document, basic identifying information about the parties will be entered, such as names and address details. Then, as discussed above, details about the rental (terms such as pricing) and details about the venue and event (number of guests, dates, name of the event, etc.) will be included.
After this document is filled out, it is a good idea to print it so that both parties can sign it. Then, a best practice is for both parties to keep a copy.
Event Agreement & Waivers are normally subject to individual state laws, governing general and commercial contract principles.
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