The Notice for Board Meeting is a notice that needs to be circulated amongst the Directors of a Company prior to a Board Meeting. In terms of the Companies Act, 2013, every company is required to hold its first board meeting within 30 days from the date of incorporation and thereafter hold at least 4 board meetings in one year. The notice for board meeting must be provided to the Directors of a Company at least seven days before the date of Board Meeting (as per section 173 of the Companies Act, 2013). However, if all the Directors of the Board agree, the notice period can be shorter as well.
How to use this document
This document can be used creating a notice for the first board meeting of a company or any subsequent meeting.
Here, the person creating the notice will first enter pertinent information about the company and the meeting such as name of the company, date, time and place of meeting. Further, the person can also enter details about who the notice is to be addressed to. In case of specific companies, notice of board meetings may also be required to be given to stock exchanges (such as in case of listed companies) or other parties as required by law or contract (for instance where a lender has specified as such in a loan agreement with the company) and not just to directors.
Then, the form-filler will enter details about the agenda for the meeting and the items to be discussed.
After it is filled out, this document should be printed on the letterhead of the company and signed by the director and/or company secretary. One copy should be kept with the company and one should be sent to the recipient(s) within the time period as specified under the Companies Act.
Notices for board meetings in India are subject to the Companies Act, 2013, read with the Secretarial Standards on meetings of Board of Directors issued by the Institute of Company Secretaries of India.
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