Last revision: 24-02-2023
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This Letter of Offer is a basic, formal job offer template for use when an Indian business is offering a full-time or part-time position to a successful candidate. Usually, this Letter of Offer would be sent after successful completion of the interview process by the potential new employee as a way to clarify the terms of the offer of employment and prevent any disputes related to salary, position title, benefits, or hours.
This Letter of Offer is suitable for sole traders, partnerships, or companies based anywhere in India and records the basic terms required to employ an employee in India.
This Letter of Offer is not suitable for use in the case of casual employees or independent contractors.
How to use this document?
This document can be used by an employer that has decided to hire a new employee on a full-time or part-time basis. The document contains all the important specifics that you will need to include in any contract of employment including the position title, position description, salary, and hours.
This Letter of Offer can be used by the Employer in one of two manners:
1. as a record of the proposed terms of the contract of employment between the parties which the Employer then intends to follow up with a formal Contract of Employment (i.e. the Letter of Offer is "subject to contract"); or
2. the Letter of Offer itself may be used as a contract of employment, which will become binding on the parties once signed by the Employee.
Once the document has been filled out and printed, the same can be signed by the employer and then signed by the employee in person or sent to the employee by registered mail, whereafter the employee can sign and send it back.
Employment may be subject to the terms and conditions of the applicable Shops and Establishments Act or Factories Act 1948, depending on the nature of the activity carried on by the employer. Each state in India has its own Shops and Establishments Act which lays down certain terms regarding working hours, overtime etc.
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A guide to help you: What is the Difference between an Employee and an Independent Contractor?
Other names for the document: Employee Letter of Offer, Employment Letter, Job Offer, Letter of Offer - Employment, Letter of Offer of Employment