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How to Recover Money from a Debtor

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Last revision: October 30, 2019
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Category: General Business Documents
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Many businesses and individuals have at one particular time, sold goods and services with an agreement that payment will be made at a later date or granted loans to debtors who even after several attempts have been made to recover the debts, refuse to pay their debts. Having debtors that refuse to pay is a problem that can have resultant effects on a creditor's business and in a bid to recover these debts, some creditors resort to self help.

It should be noted that self help is not an option and instead of towing this line, creditors should seek proper legal means of recovering their debts, to avoid legal sanctions. This article will explain the concept of debt recovery and highlight the best legal approaches to recovering debts.

Definition of Keywords

A debtor is a person or an institution that owes money and is obligated to repay their debt. For example, if Kate, a customer or client of Andrew, a business man, receives goods or/services with a promise to pay Andrew at a later date and the specified date has passed, but Kate is yet to make payment for the goods she bought, then Kate is a debtor.

Another example of a debtor is a party who has taken out a loan and is yet to make full repayment. In this case, the party advancing the loan is the creditor and the party taking out the loan is the debtor.

The creditor is the party who grants a loan to the debtor with an agreement that the money will be repaid at a later date. For example Andrew who has advanced his goods to Kate with the assurance that Kate will pay back on the agreed date, is a creditor.

What is Debt Recovery?

Debt recovery is a process or procedure of collecting or recovering a debt from debtors. This occurs when a loan remains unpaid after several demands for repayment have been made by the creditor or when customers or clients refuse to pay for the goods or services delivered. There are several factors responsible for s debtor's refusal to pay debts. These include unavailability of the funds at a given time, bankruptcy or the debtor's sheer refusal to pay their debts.

How Can a Creditor Recover from their Debtors?

The most popular means of debt collection is instituting a debt recovery action against a debtor in court. This is a legal means of recovering debt, however, it should be utilized as a last resort when other means of recovering the debt have been exhausted.

1. Send a gentle reminder

The first thing a creditor should do if a debtor has missed a repayment date is to send a gentle reminder. The reminder can be sent via email or over the phone. If the debtor does not make payment, you can send a follow up email, referring to the reminder that was sent. This is important because the debtor may have forgotten to pay the debt on the agreed date and if this is the case, the debtor may just make the payment or make arrangements with the creditor on payment terms hence, the creditor will not need to proceed to the next step.

2. Discuss or negotiate terms of payment with the debtor

Sometimes, debtors respond positively after a reminder has been sent to them. They can also request to have meetings with their creditors to discuss and negotiate payment terms. Some debtors have the desire to pay their debts, but, are unable to do so simply because they are bankrupt or do not have access to funds at a given time. In situations like this, it will be expedient to have a meeting with such debtors to discuss and renegotiate payment terms like payment in installments, extension of the repayment date or accepting valuable goods or property as full settlement of the debts.

Parties should understand that often times, things do not always go as planned and when issues like this occur, parties can be flexible enough to renegotiate new terms and also maintain a cordial and mutually beneficial business relationship through amicable settlement.

3. Review your agreement if there is one

If there is a written agreement between the creditor and the debtor such as sale of goods agreement, service agreement, retainer agreement, promissory note, loan agreement, etc, it is important for the creditor to go through the written agreement to ascertain whether the debtor has defaulted in making payment and whether the creditor is required to follow any other steps before resorting to litigation.

Some contracts may simply state that in event of default, the creditor can resort to amicable settlement and alternative dispute resolution before litigation. If this is the case, the creditor should follow the procedure stated in the substantive agreement.

4. Send a monetary demand letter

If a reminder has been sent to the debtor, but has failed to make payment, the creditor can serve a monetary demand letter on the debtor. This letter encapsulates the debt owed, the date the loan was advanced or the date the goods or services were received, the agreed date of repayment and a firm deadline indicating that you plan to commence a legal action against the debtor if the debt remains unpaid. This letter is very useful in debt recovery actions as it serves as evidence to show that the debtor has refused to make payment after a demand has been made.

5. Consider using a debt collection firm

Debt collection firms have proven to be a convenient and cost effective way to recover debt. It is a proven fact that using a solicitor to recover debts has a high success rate because often times, debtors comply and pay up or seek negotiations when they receive letters from the creditor's solicitors.

6. Explore alternative dispute resolution methods

Sometimes, parties execute an Arbitration Agreement or include alternative dispute resolution (ADR) clauses in their agreements. This means that if disputes arise, the parties must first settle their dispute through ADR before resorting to litigation.

The ADR methods include mediation, negotiation, conciliation and arbitration. ADR ensures an amicable and peaceful settlement between parties.

7. Institute a debt recovery action against the debtor

After exhausting all possible means, the last creditor's resort is to institute a debt recovery action against the debtor in a court of competent jurisdiction. The creditor can hire a legal counsel to represent him in the debt recovery action. After the case is heard, the court can make an order for the recovery of the debt and award damages in addition to this.

About the Author

Vivian Umelue is an attorney and legal templates programmer at Wonder.Legal and is based in Nigeria.

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