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This Business Name Change Letter can be used by businesses, such as corporations and partnerships, to inform other businesses or individuals that the business has changed its name.
A corporation or partnership can change its corporation or partnership name only by submitting an Amended Articles of Incorporation to the Securities and Exchange Commission ("SEC"). Once submitted, the amendments shall only take effect upon the approval of the SEC or within six (6) months from the date of filing if not acted upon by the SEC for causes not due to the fault of the corporation.
Once the amendment has taken effect, the corporation or partnership may then send this letter informing their contacts, such as banks, suppliers, clients, etc. that the business name has changed.
This letter is specifically drafted for businesses that have changed its name. For individuals, a Notification of Name Change Letter should be used.
How to use this document
This letter can be used by any business who wants to notify their contacts that the business name has changed.
A representative of the business whose name has been changed should complete the document by entering the information that is asked on the form. Once completed, the representative can print and sign the document. The letter can then be sent by the representative by different means such as by registered mail, personal delivery or by email. If the letter will be sent by personal delivery, the two (2) copies of the document should be printed with one (1) document to be given to the recipient and the other document to be used as a receiving copy. The recipient should sign and date the receiving copy as proof of receipt of the letter.
This letter should not be used if the amendment of the Articles of Incorporation or Articles of Partnership have not been approved otherwise the business may face penalties.
There are no particular laws that directly relate to a Business Name Change Letter. However, the Revised Corporation Code of the Philippines and other guidelines, such as the SEC M.C. No. 13 or the Amended Guidelines and Procedures on the Use of Corporate and Partnership Names, issued by the SEC governs the procedure and rules for amending the Articles of Incorporation to change corporate names and Articles of Partnership to change partnership names.
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Other names for the document: Business Name Change Request Letter, Change of Business Name Letter, Notification of Business Name Change Letter, Notification of Change of Business Name, Correction of Business Name on File