Last revision: 02/27/2023
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This Payment Reminder can be used when a person or organization has failed to make payment on or before the due date. The amount due can be because of unpaid goods that have been sold and delivered, unpaid services that have been provided, a loan that has not yet been repaid, or for any other reason.
This letter is a friendly reminder that payment has not yet been paid. It can be sent as an initial reminder since, in many cases, the failure to make payment may simply be an oversight and a reminder, such as this, is enough for the debtor to make payment. This letter has a polite and professional tone so that relationships will not be strained due to the payment reminder.
If a more serious letter is needed, a Monetary Demand Letter may be used. A monetary demand letter is usually sent if the debtor fails to make payments despite repeated requests or demands. It threatens legal action if payment is still not made.
How to use this document
This document can be used by any person or organization (the "claimant") who is owed money and would like to remind the debtor to make payment.
The claimant should complete the document by entering the information that is asked on the form. Once completed, the claimant can print and sign the document. The letter can then be sent by different means such as by registered mail or personal delivery. In either case, the claimant should keep a copy of the letter for their records. However, if the letter will be sent by personal delivery, then it is important that two (2) copies of the document should be printed with one (1) document to be given to the debtor and the other document to be used as a receiving copy.
The debtor should sign and date the receiving copy and the claimant should keep the same as proof of receipt of the letter.
General laws on obligations, such as the obligation to pay money, whether it is for the payment of goods or services, or the repayment of a loan, is governed by the Civil Code of the Philippines.
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Other names for the document: Letter of Payment Reminder, Letter of Overdue Payment, Letter to Remind About Payment, Letter to Remind of Payment, Late Payment Letter