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Last revision: 06/07/2024
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Fill out the templateA letter to request flexible working is a letter used by an employee to ask for flexible working arrangements to be made for them.
Yes, It may be mandatory to have a letter to request flexible working if the employer's policy (e.g. work from home policy) requires such requests to be made by a formal letter. Even where the employer has no such policy, it is recommended for the employee to use a letter to request flexible working for record purposes.
The letter to request flexible working should be sent to the employer by the employee. In most circumstances, it should be addressed to the manager or a representative of Human Resources.
Where the request has been made by an employee, the employer must respond to the request within three months from the date the request was made (or longer if the parties mutually agree to this). Where an employer refuses an employee's request, they may only do so on a recognised legal ground. Where the request has been made by a worker, the business should endeavour to respond in line with any policy they have for dealing with such requests.
If an agreement is reached regarding flexible working arrangements, the business/employer will need to consider whether a new contract for employment or contract for work is required given any changes to working hours or places of work. Alternatively, an employer may choose to create a standalone remote work agreement.
An employer can refuse a flexible working request where:
A letter to request flexible working must contain:
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Letter to Request Flexible Working - Sample, template
Country: United Kingdom