Letter to Request Flexible Working Fill out the template

How does it work?

1. Choose this template

Start by clicking on "Fill out the template"

1 / Choose this template

2. Complete the document

Answer a few questions and your document is created automatically.

2 / Complete the document

3. Save - Print

Your document is ready! You will receive it in Word and PDF formats. You will be able to modify it.

3 / Save - Print

Optional legal consultation

You can choose to get help from a lawyer after filling out the document.

Optional legal consultation

Letter to Request Flexible Working

Last revision Last revision 06/04/2024
Formats FormatsWord and PDF
Size Size1 to 2 pages
Fill out the template

Last revisionLast revision: 06/04/2024

FormatsAvailable formats: Word and PDF

SizeSize: 1 to 2 pages

Option: Help from a lawyer

Fill out the template

What is a letter to request flexible working?

A letter to request flexible working is a letter used by an employee to ask for flexible working arrangements to be made for them.

 

Is it mandatory to have a letter to request flexible working?

Yes, It may be mandatory to have a letter to request flexible working if the employer's policy (e.g. work from home policy) requires such requests to be made by a formal letter. Even where the employer has no such policy, it is recommended for the employee to use a letter to request flexible working for record purposes.

 

What has to be done once a letter to request flexible working is ready?

The letter to request flexible working should be sent to the employer by the employee. In most circumstances, it should be addressed to the manager or a representative of Human Resources.

Where the request has been made by an employee, the employer must respond to the request within three months from the date the request was made (or longer if the parties mutually agree to this). Where an employer refuses an employee's request, they may only do so on a recognised legal ground. Where the request has been made by a worker, the business should endeavour to respond in line with any policy they have for dealing with such requests.

If an agreement is reached regarding flexible working arrangements, the business/employer will need to consider whether a new contract for employment or contract for work is required given any changes to working hours or places of work. Alternatively, an employer may choose to create a standalone remote work agreement.

 

When can an employer refuse a flexible working request?

An employer can refuse a flexible working request where:

  • The flexible working will affect job performance and quality;
  • It will be too expensive to implement flexible working (e.g. the employer will have to hire new staff to cover the flexible working times);
  • It does not fit with the business structure; or
  • It will affect meeting customer demand.

 

What should a letter to request flexible working contain?

A letter to request flexible working must contain:

  • Details of the employee;
  • Details of the employer;
  • Details of the employment; and
  • The employee's or worker's current working arrangements and why a change is needed.

 

Which laws are applicable to a letter to request flexible working?

 

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

 

How to modify the template?

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

Fill out the template