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Notice of Change of Business Address

Last revision Last revision 2 weeks ago
Formats FormatsWord and PDF
Size Size1 page
Fill out the template

Last revisionLast revision: 2 weeks ago

FormatsAvailable formats: Word and PDF

SizeSize: 1 page

Fill out the template

The Notice of Change of Business Address can be used by an organization, company, or business to notify another person or business of business address change. It may also be used to indicate a change in business phone number or email address. This letter allows the sender to notify that the change of address has already taken or will take place in the future for whatever purpose it may serve.

For example, the sender wants to relocate in the future and wants the recipient to be aware of this change to make their transactions without delay.

The letter can be used by the sender to notify, among others, the following persons that there has been a change in their physical address and to request that they update their records for all correspondence be made to the new address:

  • stockholders,
  • suppliers,
  • companies,
  • businesses,
  • clients or customers.

In case a natural person changes their residential address, the Notice of Change of Residential Address can be used.

How to use this document

This letter may be sent by the person/company to notify their contacts of the change in physical address, contact number, and email address, and request that the records be updated for future communications and personal or business correspondences. The sender or party informing of the change can complete the document by entering the following information:

  • The registered name of the sender and recipient of the letter,
  • The authorized representative of the sender
  • The date on which the change of address took place/will take place,
  • The old address,
  • The new address, and/or
  • If applicable, the change of phone number and/or e-mail address.

Once completed, the sender should print and sign the document and send the same to the contacts who wish to be informed.

Applicable law

The Rules on Principal Office Address of Corporations and Partnership in relation to the Articles of Incorporation or Articles of Partnership should be considered if applicable. If the business is a corporation or partnership, and the transfer or change of business or principal office address takes place within the same municipality or city, the Articles of Incorporation or Partnership need not be amended pursuant to SEC Memorandum Circular No. 6 series of 2016 or "The Rules on Principal Office Address of Corporations and Partnership".

On the other hand, if the transfer or change of address is from one city/municipality to another, the amendment of the Articles of Incorporation or Partnership shall be made and registered accordingly before the SEC (Securities and Exchange Commission). For more information on how to amend said document(s), please visit the Amendment Page of the SEC.

If applicable, the sender should also register or update their new business address in relevant government agencies i.e. the BIR, DTI, or LGU, etc. by going to the branch or office of the such relevant government agency nearest to their business address.

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