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This document is a Letter Requesting Contract Amendment which can be used by a party to an agreement to request or propose amendments to the existing agreement between them. As a general practice, agreements will often stipulate that written notice has to be given by a party seeking to make amendments to the terms of the agreement. This document serves that purpose, as it counts as a written notice used to inform the other party to an agreement of the intention to amend the terms contained in the agreement.
The document has been created in a way whereby it grants the receiving party the option to affix their signature to the letter and send a copy with its signature back to the sender. Where this is done, it will serve as a letter agreement. The proposed amendments to the agreement will have been accepted and the agreement will be amended accordingly to reflect these changes. On the other hand, where the document is not used as a letter agreement, the receiving party will have to write back to the sender, stating whether or not it accepts the requested amendments.
This document is intended to be used where the agreement being requested to be amended is a commercial contract.
How to use this document
This letter will guide the user through inputting details in a letter requesting the amendments to the terms of an existing agreement.
The template provides information such as the name and address of the parties, the title of the respective parties under the agreement, the number of clauses that the sender of this letter is requesting should be amended, descriptions of the requested amendments and the sender's reason for requesting the amendments.
The sender filling out this template should try to be as detailed as possible when redrafting the proposed amendments to the agreement. A detailed redraft of the proposed amendment will help the other party fully understand the amended clause and its implication, and make a clear decision on whether or not it wishes to accept the proposal.
When this letter template has been filled out, it should be printed and signed by the sender. If the sender is a corporate entity, this letter should be signed by the person within the corporate entity's organisation with the authority to act on its behalf. Similarly, if the recipient of this letter is a corporate entity, then the letter should be addressed to the recipient's authorised person. This will be the contact person who signed the original agreement on behalf of the recipient.
Help from a lawyer
You can choose to consult a lawyer if you need help.
The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.
How to modify the template
You fill out a form. The document is created before your eyes as you respond to the questions.
At the end, you receive it in Word and PDF formats. You can modify it and reuse it.