Notice of Meeting for Private Company Limited by Shares or Guarantee (LTD)

This document can be used to provide notice to the members of a Private Company that it is calling a General or Annual General Meeting.

The document can be used either by a private company limited by shares or a private company limited by guarantee (both of which use the LTD or LIMITED suffix) but should not be used by a public limited company (a PLC).

The document will provide set out when the meeting is to be called and inform the members of the items of business, the agenda, to be conducted.

If the meeting to be conducted is an Annual General Meeting the following items are likely to be required in the agenda:

• approval of the accounts
• appointment or re-appointment of the directors
• appointment or re-appointment of the auditors
  
  

How this document is to be used

The person sending the document should sign and date the document. If the company has an appointed secretary, that should be the person who signs the document. It should then be sent to every member of the company before the meeting.

The articles of association should be consulted to determine how much notice needs to be given before a meeting and the notice should be provided to the members prior to that period specified.

Any applicable law

Companies Act 2006

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.