Minutes of Directors Board Meeting - Private Limited Company

This document is a template that can be used to create minutes of a directors' board meeting specifically for a private or public limited liability company. Where the meeting is a shareholders meeting, the corresponding template for minutes of shareholders' general meeting should be used.

This document accounts for the type of resolutions which may be passed at a directors' board meeting. The minutes of the Board Meeting will serve as a written account of what transpired at the meeting, and a point of reference which participants or those absent at the meeting can refer to get an accurate glimpse of the business carried on at the meeting. They contain important details such as the time of the meeting, the location, the persons and directors present, the prospective and existing transactions considered.

The section that is most important in a minutes document is the portion that details what transpired in the meeting. This is the section referred to as the "Resolutions". Resolutions are the actions that were decided upon at the meeting.

This template is suitable for use in all jurisdictions of the United Kingdom, namely England and Wales, Scotland and Northern Ireland.

 

How to vote during the meeting

Director voting at the board meeting is in-person by the directors present at the meeting. If the company's articles permit it, the Chairman of the board of directors may have a decided vote which he or she can use to break a deadlock in the voting process. Voting at the board meeting is done on the basis that each director's vote counts as one vote.

 

How to use this document

This template can be used to create a detailed minutes of directors' board meeting. This document has been created with the perfect structure for a Directors' Board Meeting. The format of a company's board meeting will be largely dependent on its articles of association.

A Board Meeting can be held whenever there is business to be conducted and the directors need to make a decision on matters that affect the day-to-day running of the company.

Once this template has been filled out with the correct information, it may either be printed or kept in electronic format. It should also be signed by the chair of the meeting to serve as evidence of what happened at the general meeting. Where it is kept in electronic format, it should be capable of being reproduced in hard copy form. After that is done, it should be copied and kept on file at the company's registered address, or at a place notified to the Registrar of Companies for a period of ten years from the date that the board meeting took place. Additionally, a copy of the resolutions passed at the meeting should be filed in the company's minute book. The person responsible for doing this will usually be the company secretary or any other person with the requisite administrative position in the company to do so.

 

Applicable law

Companies Act 2006.

Companies (Model Articles) Regulations 2008.

 

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

 

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.