This document can be used to provide notice to the members that a Private Company is calling a General or Annual General Meeting.
The document can be used either by a private company limited by shares or a private company limited by guarantee (both of which use the LTD or LIMITED suffix) but should not be used by a public limited company (a PLC).
The document will provide set out when the meeting is to be called and inform the members of the items of business, the agenda, to be conducted.
If the meeting to be conducted is an Annual General Meeting the following items are likely to be required in the agenda:
How this document is to be used
The person sending the document should sign and date the document. If the company has an appointed secretary, that should be the person who signs the document. It should then be sent to every member of the company before the meeting.
The articles of association should be consulted to determine how much notice needs to be given of a meeting and the notice should be provided to the members prior to that period specified.
Any applicable law
Companies Act 2006
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