Employee Offer Letter

An Employee Offer Letter is used when a potential employer is offering someone a position of employment with their business. Offer letters are used across multiple businesses, but especially for professional positions. It's common in professional situations to make a verbal offer to the employee first and then follow it up with a written offer letter. Employers may also wish to use an offer letter in the situation that they interviewed multiple different candidates, and find it easiest to simply send the candidate of their choice a letter.

An Employer Offer Letter contains significant details about the position to help employee decide whether to accept the offer. These things may have already been discussed before the employee receives the offer letter, or they may be established - and perhaps, later discussed - for the first time through a written offer letter. In this way, an offer letter is a formal way of laying the groundwork for the start of the employment relationship.

How to use this document

This document can be used for an employer that has decided to bring someone new onto their team. This document can be personalized as much as needed, but also it contains all the important specifics the employer should have within it. In this document, the form filler will be able to enter all the details of employment to help the employee decide on accepting the offer. Important facts included will be things like title of the position, compensation and vacation days.

If the form filler wishes, other optional information can be entered, as well, such as any benefits or bonus structure the employee can expect to receive. With this letter, the employee will be in a good position to receive all of the information they need from the employer. Thus, they can make the best decision for themselves.

When it is filled out, this letter should be signed, printed, and sent off to the employee via mail or email.

Applicable law

There are no laws outlining what must be put into an Employee Offer Letter. There are, however, some overall accepted practices for creating such documents, including making sure the information is robust enough and covers the details of the job.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.