Expense Reimbursement Policy

An Expense Reimbursement Policy is a document used by an employer to describe what expenses they cover for their employees, as well as what expenses they do not.

Often, in work situations, employees will need to spend money on items that are directly related to their job. Sometimes, the employer may need to pay for things directly, such as tools, that the employee needs for their job.

This Expense Reimbursement Policy is something that can be given to employees to help guide them on their employer's rules for work-related expenses.

How to use this document

This document is quite short and simple. It will only request the name of the employer and then some basic questions about what types of expenses are covered under the policy.

The completed document describes the purpose of the policy, what expenses are covered, and employees' responsibilities regarding getting their expenses reimbursed.

This is not a negotiated agreement, so when it is filled out, it should simply be delivered to employees or added to another employment document, like an Employment Agreement.

Applicable law

There are no specific laws governing an Expense Reimbursement Policy for employees, but generally the document should give the employees as much information as possible about the employer's specific guidelines so that they do not run afoul of the policy.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.