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A Termination of Tenancy Letter is used by a Tenant to let their Landlord know that they plan to move out of their rental property prior to the original end date of the Lease. Tenants may wish to terminate their Lease prior to the original end date for many reasons including a marriage, a break-up, or a new job in another state. This letter allows the Tenant to give their Landlord notice and, if applicable, lets the Tenant inform the Landlord that they have secured a new Tenant. Though ending a Lease early can be a complicated process, giving appropriate notice can smooth the way and lead to less hassle for both the Tenant and the Landlord.
This document should only be used to end a tenancy before the original end date of the Lease. If a Tenant wishes to remain for the duration of the Lease but would like to decline to renew the Lease for another term after that, they should use a Notice of Intent to Vacate letter.
How to use this document
This letter includes information such as the location of the rental property, the date the Lease started, the date the Lease was originally due to end, and the new date the Tenant plans to vacate the premises. This letter also lets the Tenant specify whether or not they have found a new Tenant to take over the remainder of their Lease once they move out. If this is so, the Tenant can use this letter to provide the Landlord with the new Tenant's contact information to work out the details of the Lease takeover. Finally, this letter includes the option for the Tenant to provide a forwarding address to ensure that their Landlord has the correct address to mail their security deposit and can return the deposit in a timely fashion.
Once this letter is completed with all of the relevant information, the Tenant can save a copy for their records and send an original signed copy to the Landlord by certified mail. Using certified mail allows the Tenant to have a record that written notice was sent in the event of any future dispute.
Matters related to lease agreements are generally subject to the law of individual states. Different states have different requirements about the amount of notice a Tenant must provide before moving out of a rental property. However, nearly all states require that some form of written notice be given to the Landlord prior to vacating the premises. Further, most states require that a Landlord must make a good faith effort to find a new Tenant to replace a Tenant that is moving out to offset any rent owed by the Tenant who is moving out.
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