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A Letter to Request Documents is just what it sounds like: a letter written by someone that wants to request documents (or records) from another source. Most often, this document is used to request legal documents or records from a court of law, but it does not have to be. It can be used in almost any situation where copies of certain documents or records are needed.
The one instance this letter is not adapted for is in the case of a request for medical records. In that case, a specific Medical Records Request is the best choice, which contains all the information needed to access personal medical files.
This document can be used either to request documents from a specific courthouse or from any other source. If legal records are being requested from a court of law, the form contains all the information needed to ensure the courthouse that is the recipient of the letter can easily find and access the case.
How to use this document
This document gives several options on the type of document or record that is being requested. The most common documents are judgment records from a court, transcripts from a court, a deposition, a docket record, a traffic record, or spousal documents like a marriage certificate, divorce decree, or annulment papers.
If one of the above-named documents or records are not what the sender of the letter is looking to request, the form gives the option to input the description of another document or record, with all the details the sender requires.
After this document is filled out, it is a good idea to have it printed and signed and then sent to the source of the documents or records. Many times, courthouses require payment and a self-addressed stamped envelope. Other sources may as well. If so, these details can be checked with the source itself, such as through the court website or by calling.
There are no specific laws that govern what must be put into a Letter to Request Documents. However, the source that the document is being requested from, such as the courthouse, may have specific rules about what needs to be included.
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