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Last revision: 11/24/2023
Available formats: Word and PDF
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This is a letter announcing an upcoming employee meeting. The primary purpose of this letter is to inform the company or other employees about the details of the meeting such as the date, time, and place of the meeting. The letter can also include the topics or areas of discussion of the meeting to allow the persons who will attend the meeting to prepare for the meeting.
This letter should not be used for more a formal business meeting such as a shareholder's meeting or a directors' meeting. This letter is not designed for said meetings, but is, instead drafted as an announcement of an employee meeting in the ordinary course of business.
If the meeting that will be held is a stockholders' meeting or a directors' meeting, please use the Notice of Meeting.
How to use this document
This letter can be used by anyone who wishes to announce an upcoming employee meeting.
The employer, or their representative, should complete the document by entering the information required. Once completed, the person who will make the announcement should sign and distribute the document to the company or the relevant persons or departments. This can be done by a number of ways such as printing and physically giving a copy, by email, or by posting in a notice board, among others.
There are no laws in the Philippines covering employee meeting announcements. These are informal letters or documents sent to other employees as a courtesy and to maintain the organization of the business, letting everyone know about the meeting.
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