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An Employee Warning Letter is used by an employer to reprimand employees for any infractions that they have committed in the workplace. Infractions are violations of the employer's rules and regulations that may be found in company documents such as the employee handbook, employee manual, or even the employment contract that the employee signed.
An Employee Warning Letter can be used as evidence or a record of the employee's infractions.
Take note that an Employee Warning Letter is not the first notice required in the process of dismissing an employee. This document should not be used as the said first notice since it does not comply with the requirements of the law.
How to use this document
Complete the information asked for in the document. It is important to be as specific as possible in order to fully inform the employee of the infractions that are being brought against him. It is also important that any disciplinary action taken against the employee are within the parameters of the the employer rules and regulations.
Once the document is completed, the employer or their representative should print and sign at least two (2) copies of the document. Both documents should be presented to the employee. The employee should write their name, sign, and date the acknowledgment portion on both copies of the letter to acknowledge their receipt. Thereafter one (1) copy should be given to the employee and the second copy should be kept by the employer for their records.
There is no specific law that governs the contents or format of warning letters. However, the Labor Code of the Philippines is the general law for labor and employment.
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