Letter of Invitation (for Travel or Visa Applications)

A Letter of Invitation (for Travel or Visa Applications) is a document used by a host to invite a person to visit their country.

Some countries require a Letter of Invitation from the person that the applicant is visiting as part of the requirements for a visa application. On the other hand, some applicants submit one, even if it is not required, as a supporting document for their visa application. This document can be used for either case.

This Letter of Invitation can be used if the purpose of the travel is personal or for business.

- A Letter of Invitation used for personal purposes is usually given by a family or friend of the person applying for a visa. There are countless reasons for a person to invite another to visit their home country such as for tourism or to attend a wedding or other special occasions.

- A Letter of Invitation for business purposes is usually written by a representative of the company that the person applying for a visa is visiting. A person may be invited for several business reasons such as to attend business meetings or to attend training.

Regardless of whether the visit is for personal or business purposes, it is important to include details such as the dates of the trip, the primary purpose of the trip, where the person applying for the visa will stay, how the trip will be funded, and the fact that the person applying for the visa will leave the country once the visit is over.

It is also helpful to attach other supporting documents to the letter such as copies of passports, proof of income, and proof of accommodations.

Take note that having a Letter of Invitation is not a guarantee that the visa will be approved.

How to use this document

This is a general Letter of Invitation that includes information that is usually included in Letters of Invitation. The person applying for a visa should check the requirements for their visa applications. Some countries might require specific information to be included in the Letter of Invitation.

The user should enter all the information required to complete the document. Once completed, the host should review and, if all the information is correct, sign the same. If there are documents that will be included as supporting documents, the same should be attached to the letter.

Once the document is signed and all supporting documents are attached, if any, the document should be sent or given to the person applying for a visa so that they can submit the same with their visa application.

Applicable law

Since this letter will be used to apply for visas to other countries, the immigration laws of said countries might apply.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.