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Last revision: 11/22/2023
Available formats: Word and PDF
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A Request for Refund of Advance Payments is a document that allows one party to an agreement to request for a refund of advance payments if the payment(s) is made in advance of its schedule and before the date on which the payment becomes due and demandable (the date on which the payment should be made according to the agreement). It may be used for any type of contract that follows a defined payment schedule or regular date of payment.
A Request for Refund of Advance Payments should be honored by the recipient (which means they must pay back the advance payment) and may not be rejected as long as the request has been made prior to the date on which the amount becomes due and demandable.
How to Use this Document
This document can be used in situations where a party has made payment(s) in advance of its payment schedule. A Request for Refund of Advance Payments is a relatively simple document that should identify the amount requested for refund, the method of payment, and the account to receive the refund. The sender may also specify which kind of obligation (e.g., installment, fees for service, monthly subscription, etc.) is referred to in this request.
The party requesting a refund (the "sender") can complete the document by entering the following information being requested:
Additional information may be supplemented as necessary.
Once completed, the sender should print and sign the document and send the same to the other party. The sender should also keep a copy of the document for their records. The sender may attach proof that the payment was made in advance. Such proofs may be in the form of receipts, invoices, or contracts.
There are no specific laws that govern what should be included in a Request for Refund of Advance Payments. However, the laws on contract, found in the Civil Code of the Philippines, shall apply.
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