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Last revision: 14/12/2023
Available formats: Word and PDF
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This Letter Confirming Receipt of Deposit is a way to a Tenant's payment of the security deposit for a rental property. This gives Tenants evidence that they have paid the deposit as required. They also give Landlords a way to track incoming payments and monitor late payments or bounced cheques.
This Deposit Receipt includes important information, including the amount of the deposit payment, the date the payment was received, and the manner in which the payment was made (eg cash, cheque, electronic funds transfer etc). It allows the Landlord to confirm whether the payment was a full or partial payment. It also allows the Landlord to confirm whether they are holding the deposit themselves, or whether it is being held by an independent third party (such as a government organisation).
How to use this document
Once this Letter Confirming Receipt of Deposit has been filled out, the Landlord can send an original signed copy to the Tenant and save a copy of the letter for their own records.
Each state and territory has its own legislation in relation to rental properties. In many cases (especially for residential properties) the Landlord is not allowed to receive the deposit themselves - instead they need to direct tenants to pay the deposit to a specific government organisation such as a "Rental Deposit Authority" or a "Rental Bond Board".
To find out how rental deposits are to be handled in the relevant state or territory where the property is located, a Landlord or Tenant can check with the local office of consumer affairs, or the local tenants union, tenancy help office, or community legal centre.
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