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This Rent Reduction Notice can be used by a Landlord to inform Tenants in a rental property that their rental payments will be decreasing. By using this document, the change in rent is documented in writing, preventing misunderstandings, miscommunication, and future disputes over the rent amount due.
From time to time, Landlords may want to reduce the rent that they charge their Tenants. This might be because of an issue with the property that the Tenants might have to put up with (such as a renovation). Or it might be because of a change in the rental market generally, causing all rents to drop. Or Tenants may face financial challenges and may be struggling to pay the rent.
For these reasons and many others, Landlords often choose to send a written notice to Tenants, confirming that rent will be reduced. This letter helps Landlords to notify Tenants that they are doing this, and to provide a written record of the new arrangements.
How to use this document
This Notice allows the Landlord to explain the specifics of rent collection, including the original rent amount, the new rent amount, and the frequency with which the Tenant is required to pay rent. The Landlord can also make note of the total amount that the rent payment will be decreasing and when the reduction will come into effect. The Landlord is able to specify whether this rent reduction will be permanent or temporary. Finally, the Landlord can provide contact information to the Tenant in case the Tenant has any questions or concerns about the new rent amount.
Once the Notice is completed, the Landlord should send a copy to all Tenants on the Lease via certified mail. By sending a letter through certified mail, the Landlord will have a record of when and where the Notice was received by the Tenants. This information could be relevant in case of future dispute or litigation. The Landlord should retain a copy of the Notice for their own records.
Different laws may apply to this matter depending on which state or territory the property is located in, and whether the property has been leased for residential, commercial or retail purposes.
Retail leases are a sub-category of commercial leases (usually for properties that involve a "retail" element, such as a shop front). The laws in each state and territory regarding retail leases also provide more protections to Tenants of retail properties than those of ordinary commercial properties.
Each state and territory also has its own legislation regarding residential tenancies.
Leases are also subject to general principles of contract law, as provided by the common law.
Further information or legal assistance, particularly in relation to residential properties is available from consumer affairs offices, tenant unions or tenant advice services in each state and territory. Community legal centres may also provide assistance.
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Other names for the document: Change of Rent Letter, Decrease in Rent Letter, Reduction of Rent Letter, Rent Decrease Letter by the Landlord, Updated Rent Letter