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Professional Expense Reimbursement Policy

Last revision Last revision 20/04/2024
Formats FormatsWord and PDF
Size Size2 to 3 pages
Fill out the template

Last revisionLast revision: 20/04/2024

FormatsAvailable formats: Word and PDF

SizeSize: 2 to 3 pages

Fill out the template

A professional expense reimbursement policy is a document used by an employer to describe the expenses covered by the employer and the expenses not covered by the employer.

Often, in the professional context, employees find themselves in situations where they have to spend money on items that are directly related to their work. On the other hand, sometimes the employer will directly pay for items that the employee needs for work.

This expense reimbursement policy can be provided to employees to guide them through their employer's rules regarding work-related expenses.

How to use this document?

This document is fairly short and simple. It requires only the name of the employer followed by a few basic questions about the types of expenses that are covered by the policy.

The document describes the purpose of the policy, the expenses covered, the expenses not covered and the responsibilities of employees regarding the reimbursement of their expenses.

It is not a negotiated agreement, so when filled out, it should be simply given to employees or added to another employment document, such as an employment contract.

Applicable Law

There are no specific laws regarding employee expense reimbursement policy, but in general, the document should give employees as much information as possible about the employer's specific guidelines so that they do not contradict the policy.

In Canada, it has been judicially recognized that in order for an employer's policy to be valid, it must be :

  • in accordance with the collective agreement, if applicable;
  • clear and unambiguous;
  • reasonable;
  • brought to the attention of the employees.

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