Last revision: 12/04/2023
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This Workplace Technology Security Policy provides employees of an organization with rules and best practices when using technology in the workplace to maintain cybersecurity.
This document ensures the organization's cybersecurity and raises awareness on how all employees can make a difference by adhering to safety practices when using technology to prevent malware, viruses, trojans, and more.
With the increase in technological advancements, it's more necessary today than ever to plan and implement rules and best practices to maintain cybersecurity and avoid compromising systems and networks. Furthermore, having a policy in place ensures compliance with the law.
HOW TO USE THIS DOCUMENT
This Policy document is meant to be given from the employer to employees. The document can be used if the organization wants to keep a policy that establishes what the workplace can and can't do with technology that connects to the organization's network.
Employers should include this Policy in a new employee's welcome package to ensure they are familiar with workplace protocol and avoid any future doubt that they were unaware of a specific rule or company policy. When significant changes arise in the Policy, the employer should provide a copy of the new Policy to all staff in a timely manner.
Organizations should periodically assess their cybersecurity implementations, test and deploy their solutions to determine its effectiveness in safeguarding against incidents.
Employees should also sign the acknowledgement at the end of the document confirming they read and understand the Workplace Technology Security Policy. The employer should then add a copy of the signed Policy to each employee's file.
Employment policies must be consistent with the law. In Canada, employment law is governed by legislation and case law. At the federal level, the applicable statute is the Canada Labour Code (R.S.C., 1985, c. L-2). Each province will have their counterpart piece of legislation. For example, in Ontario, the applicable law is the Employment Standards Act, 2000, S.O. 2000, c. 41.
The Canadian Criminal Code outlines cybercrime laws. For example, it is a criminal offence to conduct hacking (use, control, intercept computer systems). This Policy ensures compliance with Canadian laws and regulations.
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Other names for the document: Workplace Information Technology Security Policy, Information Technology Security Policy, Employee Computer Use Policy, Employer Computer Use Policy, Workplace IT Policy
Country: Canada (English)