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A remote work policy describes how and why things are done in a certain way for remote employees. The Policy can apply to either all employees or a certain selection.
The Policy addresses remote workplace functions, such as:
Although many believe that workplace policies are for large businesses, they are also strongly recommended for smaller businesses. The general purpose of a workplace policy is to describe how things are done in a certain way to promote fairness and consistency in the workplace. A remote work policy is no exception and still aims to promote fairness and consistency for all remote employees alike.
For example, all remote employees will follow this Policy and adhere to clauses on maintaining communications with supervisors during working hours. Employees must also follow cybersecurity measures that the employer outlines in this Policy.
Employers offering remote work positions should also ensure to include necessary clauses in an employment contract. Although this Policy describes remote work functions, it is not an employment contract.
As stated in this document, failure to adhere to the Policy may lead to disciplinary action including termination.
HOW TO USE THIS DOCUMENT
This policy document is meant to be given from the employer to employees who will be working remotely. If the employer has a physical office location, keep a copy of the Policy in a conspicuous place in the event employees also have the option of going to the office.
Employers should include this Policy in a new employee's welcome package to ensure they are familiar with workplace protocol and avoid any future doubt that they were unaware of a specific rule or company policy.
When significant changes arise in the Policy, the employer should provide a copy of the new policy to all staff in a timely manner.
Employees should also sign the acknowledgement at the end of the document confirming they read and understand the Remote Work Policy. The employer should then add a copy of the signed Policy to each employee's file. As stated in the Policy, employees will be made aware that non-compliance with the document may lead to termination of employment.
Employment policies must be consistent with the law. In Canada, employment law is governed by legislation and case law. At the federal level, the applicable statute is the Canada Labour Code (R.S.C., 1985, c. L-2). Each province will have their counterpart piece of legislation. For example, in Ontario, the applicable law is the Employment Standards Act, 2000, S.O. 2000, c. 41.
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