Warning Letter of Workplace Harassment

An employer, a supervisor or human resources at the employer's place of business may send this letter to an employee warning them that workplace harassment is not tolerated.

This letter warns the employee that if the behavior does not change, the employer will take further action as needed.

A person who complains of workplace harassment (including sexual harassment) will notify their employer that they were harassed. Once this complaint is made, the employer can send this letter to address the harassment by advising the person who did the harassing that a complaint has been filed against them.

Harassment laws have become more and more strict to protect workers from unwelcoming conduct.

Workplace harassment also includes workplace sexual harassment.

In either case, once the harassment is reported, the employer will send this letter to the employee who did the harassing and let them know it's not tolerated.

HOW TO USE THIS DOCUMENT

The employer or a person of authority such as human resources or a supervisor will send this letter to the last known address of the employee, to their email address, or by any means of delivering the letter to the employee. This will warn the employee that a complaint of workplace harassment has been filed.

This letter gives the employer the option of advising the employee that this is their final warning and that if the harassment doesn't stop, the employer will terminate the employee for cause.

The employer should have the employee sign and date this letter and keep a copy of this letter in the employee's file for documentation purposes. If the employee refuses to sign, the employer should still keep a copy of the unsigned letter in the employee's file.

APPLICABLE LAW

Workplace harassment also includes workplace sexual harassment, which is defined as reasonably unwelcoming conduct. Federal and provincial laws have their own version of a Human Rights Code or Act which protects workers from harassment and discrimination. For example, see the Ontario Human Rights Code, R.S.O. 1990, c. H.19.

HOW TO MODIFY THE TEMPLATE

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.