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A Notice of Lease Violation is a document that can be used by the lessor to inform their lessee that the latter has violated or is in violation of the the lease agreement and to ask for the correction of the violation. A written notice, such as this notice, is usually given in order to have a record of the violations. Sometimes, a written notice is required by the lease agreement before the lessee can be required to fix the violation.
The Notice of Lease Violation should detail the specific provision in the contract that was violated by the lessee and specifically describe the manner in which the provision was violated. If the violation was due to non-payment of rent, the landlord may use a Late Rent Notice instead.
This letter is not designed to be used as a demand letter that is required before ejectment proceedings. In this case, the landlord should use a Demand Letter for Ejectment.
How to use this document
This document can be used by a lessor who wants to notify their lessee that they are in violation of the lease agreement and to ask for the correction of the said violation.
The lessor, or their representative, should complete the document by entering the information that is asked on the form. Once completed, the lessor (or representative) can print and sign the document. The letter can then be sent by different means such as by registered mail or personal delivery. In either case, the lessor should keep a copy of the letter for their records. However, if the letter will be sent by personal delivery, it is important that two (2) copies of the document should be printed with one (1) document to be given to the lessee and the other document to be used as a receiving copy.
The lessee should sign and date the receiving copy and the lessor should keep the same as proof of receipt of the letter.
There are no laws directly relating to a Notice of Lease Violation. However, the general laws relating to lease and their violations can be found in the Civil Code of the Philippines and other laws such as Republic Act No. 9653 otherwise known as the Rent Control Act, as extended and amended by HUDCC Resolution No. 1, Series of 2017.
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