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A Letter of Intent to Renew Lease (or Letter to Request for Extension of Lease) is a document that is used by a person who is renting real property (the "renter") to inform their landlord that they would like to renew or extend their lease.
A Letter of Intent to Renew the Lease is used when the renter would like to enter into a new lease agreement with the landlord. The renter and landlord could choose to have the same terms and conditions as the original lease or they could negotiate on and agree upon new terms and conditions for the renewed lease.
On the other hand, a Letter to Request for Extension of Lease is used when the renter would like to extend the lease without entering into a new lease agreement. This is usually used when the extension is on a short-term basis (i.e. a couple of months). This is usually used when it is inconvenient, expensive, or impractical for the renter to move to a new place during the period of the requested extension. Some examples of situations when the renter would ask for an extension of a lease are:
Notice that in all the situations listed above, it would have been inconvenient, expensive, or impractical for the renter to look for and move to a new place considering that the period for leasing a new place would have been very short.
How to use this document
This is a basic letter that can be used to request for an extension of the lease or the renewal of the lease. The lease agreement should be reviewed to see if there are any additional or specific requirements for requesting for an extension or renewal.
The user should enter all the information required to complete the document. Once completed, the renter should review the document and, if all the information is correct, sign the same.
Unless otherwise stated in the lease agreement, the letter can be sent through any means such as by mail, email, or delivered personally. If the letter will be delivered personally, the renter should print a second copy that will serve as a receiving copy. The renter should ask the person who received the letter, such as the landlord or their representative, to sign the receiving copy as proof of their receipt.
There are no specific laws that govern a Letter of Intent to Renew Lease. However, matters related to lease and contracts are generally governed by the Civil Code of the Philippines. Additionally, other laws such as Republic Act No. 9653 (the "Rent Control Act") as extended by the Housing and Urban Development Coordinating Council Resolution No. 1 Series of 2017 ("HUDCC Resolution No. 1") governs lease contracts that fall under the following conditions:
1. The property is located in the National Capital Region or highly urbanized cities and the total monthly rent ranges from One Peso (P1.00) to Ten Thousand Pesos (P10,000.00)
2. The property is located in other areas and the monthly rent ranges from One Peso (P1.00) to Five Thousand Pesos (P5,000.00).
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