Last revision: 09/03/2023
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This is a Notice to Call Directors' Meeting. The primary purpose of this notice is simply to give the directors (or other employees of the company), information about the details of the meeting.
This notice will help anyone announce an upcoming directors' meeting.
For general staff meetings (rather than directors' meetings), use our Announcement of Staff Meeting. After a directors' meeting, our Minutes of Directors' Meeting may be used to record what has happened at the meeting.
How to use this document
Check the company constitution and Shareholders Agreement (if applicable) to see if there are any specific rules about how to provide notice of a directors' meeting. For example, some companies may require that a certain amount of notice is provided as a minimum (such as 21 days' notice).
Enter the details of the people or departments to which the letter is being addressed. Enter the basic information about the meeting, including the date, time and location, as well as, if desired, agenda items to be discussed.
Once the notice has been prepared, download it, sign it, and distribute it to all relevant directors, staff members or departments. Depending on what is permitted by the company constitution, it may be possible to provide this notice by email, or by printing and distributing hard copies of the letter.
Section 48C of the Corporations Act 2001 (Commonwealth) says that directors must be given "reasonable" notice of a meeting. However it does not actually say what "reasonable" notice is.
The company constitution and/or Shareholders Agreement might also say that a certain amount of notice must be provided, or might say how notice should be provided (for example, what the notice must say and the format in which it should be provided).How to modify the template
You fill out a form. The document is created before your eyes as you respond to the questions.
At the end, you receive it in Word and PDF formats. You can modify it and reuse it.
Other names for the document: Announcement of Directors Meeting, Letter Announcing Directors Meeting, Letter to Announce Directors Meeting, Email Announcing Directors Meeting, Directors Meeting Email