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Last revision: 27/11/2023
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The Letter is used to cancel or postpone a previously scheduled company or board meeting. When the directors of company want to convene a meeting of the members or board of directors of the company, the company secretary sends a Notice of the Meeting to all the participants of the meeting.
However, if due to some circumstances, the meeting will no longer hold as scheduled, the secretary will also send this Notice of Cancellation of Company Meeting.
This document informs the participant of a previously-scheduled company or board meeting that meeting is either cancelled or postponed, and if it will be postponed, the letter will specify a new date, time, and place of the rescheduled meeting.
For more information about company and board meetings, please read the legal guide on forms and Essentials of a Valid Meeting.
How to use this document
In this document, the full names and addresses of the company that is cancelling or postponing the meeting, the date the meeting was scheduled to hold, the new date, time, and place of the meeting will be required.
After completing the document, it should be printed and signed by the company secretary. After this, the company secretary should send one signed copy to the recipient either by letter or email and keep one copy for record purposes.
This document complies with the provision of the new Companies and Allied Matters Act 2020.
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