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A Notice of Meeting of a Company is a document informing the members of a company about an upcoming meeting. This document specifies the date, time and place of the meeting, and the agenda of the meeting. The persons entitled to attend this meeting include: every member, director, company secretary, auditors of the company and holders of shares that have been transferred or transmitted. Generally, there are three types of members' meeting, namely:
The notice of all general meetings must be issued by the company secretary 21 (twenty one) days before the meeting, except a shorter notice has been requested and agreed upon by the member or members holding at least 95 percent value of shares or voting rights in the company. The Meeting Minutes and Company Resolution are also available for download.
Note that this document conforms with the provisions of the new Companies and Allied Matters Act, 2020.
How to use this document
This document can be used by a company whose members intend to hold a meeting. After completing this document, the company secretary should sign this document and circulate this document to all the persons entitled to receive the notice. Note that this notice must be circulated 21 (twenty one) days before the meeting, except a shorter notice has been requested and agreed upon. Where the members of the company accept a shorter notice, a Waiver Letter must be signed by them.
The Companies and Allied Matters Act, 2020 applies to this document.
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