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A Warning Letter is a written document used to inform an employee about his/her misconduct. It is usually written and issued to an employee who has disregarded or flouted the rules of an organization. A warning letter points out the details of the performance or issue of concern and words of caution.
In some organizations, when an employee commits a misconduct, an oral warning (word of mouth) is issued to the employee and if the misconduct persists, a warning letter will be issued. If the employee does not improve, depending on the seriousness of the issue, the employee may be suspended, or given a letter of termination of employment.
How to use this document
This document is used by an organization who intends to issue a formal warning to its employee to inform him/her about a misconduct or a poor performance.
After filling the form, the representative of the organization should sign the document. For example, the representative of the organization that usually handles issues relating to an employee's employment is usually a Human Resources Manager.
After signing the document, the letter must be given to the employee who must read it. The organization issuing the letter and the employee should keep a copy each for record purposes.
Note that it is not mandatory for an employee to sign a warning letter.
There is no law that outlines the procedure or contents of a warning letter. However, the Labour Act, 2004 regulates employment matters in Nigeria.
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