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An Employment offer Letter, also known as a Job Offer Letter is a formal written document sent by an employer to a job candidate who has been selected for employment.
This letter contains details of the offer of employment, which includes the job description, salary, benefits, work schedule, work hours, acknowledgement of offer and confirmation of acceptance etc. In some organizations, the offer letter is issued to the job candidate, along with the Employment Agreement and other relevant documents. Note that although this document creates a contractual obligation on both parties, the Employment Agreement is more elaborate, as it spells out the terms and conditions of employment.
Also note that the law states that the offer letter must be given to the employee not later than 3 months from the date of employment.
How to use this document
This document can be used by any employer or organization that has decided to offer a job position to a job applicant.
The person preparing this document should enter all the relevant information required in the job offer. After completing the document, it should be printed and signed by the employer. If the employer is an organization, an officer (a representative of the organization such as the director, partner, human resources manager, etc.) will sign on behalf of the organization.
The employer should deliver this letter to the job candidate, who is required to sign and return at least one copy of the document as a formal acceptance of the employment.
The signature of the job candidate (employee) signifies acceptance, which becomes binding on both parties. However, if the applicant declines the offer, he or she can send a Rejection Letter to the employer, indicating that the job applicant does not accept the offer.
The Nigerian Labour Act is applicable to this document. The general rules of contract are also applicable to this document.
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