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This Letter is used to cancel or reschedule a company or board meeting. It states that the scheduled meeting will not hold as planned and specifies the new date, time, and place of the meeting. This document should be sent if a Notice of the Meeting has been sent to the participants of the meeting, but the meeting will no longer hold either because it has been postponed or cancelled.
There are two broad categories of company meeting namely:
This letter should be used to postpone or cancel all impending company meetings. However, to cancel a staff meeting, a business meeting, or a personal meeting, the Cancellation or Postponement of Meeting should be used.
How to use this document
In this document, the following information is required: full names and addresses of the company that is cancelling or postponing the meeting, the date the meeting was scheduled to hold, the new date, time, and place of the meeting.
After completing the document, it should be printed and signed by the company secretary. The company secretary should send this document to all the recipient (participant of the meeting), and keep one copy for record purposes.
Note that this document may be sent as a letter or by email.
The Companies and Allied Matters Act 2020 regulates company meetings.
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Other names for the document: Letter of Cancellation of Company Meeting, Letter to Adjourn Board Meeting, Letter to Cancel or Adjourn Board Meeting, Letter to Cancel or Postpone Annual General Meeting, Letter to Postpone Annual General Meeting