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The Notice of Director Nomination is a letter used to recommend a party as director of a company. A member or director of a company can nominate another party to act as a director. A company director is a high-ranking officer of a company who participates in the management of the company. Any adult individual or company can be elected a director. However, if the appointed director is a company, the company must select a representative to vote on its behalf.
Note that this document is not an appointment letter but merely recommends a party as a director as the nomination is still subject to vote or election by the members or board of directors at the company meeting.
How to use this document
The Articles of Association of a company also describes appointment or nomination procedures, which may include the timeframe, form, and content of the Nomination Notice. In this case, the user should follow the process described in the company's Articles.
This is a short and simple document that requires information such as the name and contact details of the party that is making the nomination (the sender), the name of the party being nominated, and the relevant qualities and contributions of the nominee.
After completing this document, the user should print it and sign it. Depending on the company's voting procedure or policy, this letter should be sent to the company secretary before the Notice of Meeting is circulated. This is to enable the company secretary to include the notice in the agenda of the meeting.
The sender should also keep a copy of this letter for record purposes.
The Companies and Allied Matters Act, 2020 applies to this document.
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