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Last revision: 08/09/2024
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Download a basic template (FREE) Create a customized documentThe Directors' Notice of Meeting is a document that notifies company directors and other participants about an upcoming board meeting. Every company has a board of directors that discusses and deliberates matters that affect the company. These discussions and deliberations take place in regularly scheduled meetings of the directors.
There are different types of board meetings, such as emergency or special board meetings to discuss urgent issues. Other types of board meetings are annual board meetings (which are set once a year), ad-hoc board meetings, etc. Nevertheless, this document is for all types of board meetings as it informs directors about the agenda, which is comprised of salient topics that will be discussed and resolutions to be passed at the meeting.
Examples of topics that can be brought for discussion in a board meeting are the appointment or removal of new directors, company projects, appointment and remuneration of auditors, and change of name or objects of the company.
Note that this document is only designed to notify about an upcoming board meeting. On the other hand, the Notice of Company Meeting is used to send a notice about the meeting of the members/shareholders of a company.
For a board meeting to be valid, the following must be considered:
This document can be used by a company whose directors intend to hold a meeting. This document includes specific information, such as the names of the directors required to attend the meeting, the time and date of the meeting, the place of the meeting, the agenda or topics for discussion and the key resolutions or decisions of the directors.
After completing this document, the company secretary should sign this document and circulate this document to all the directors and other persons entitled to receive the notice.
Note that this notice must be circulated 14 (fourteen) days before the meeting, except if the directors agree to a shorter notice (particularly in the case of an emergency board meeting). In case the company directors accept a shorter notice, they should sign the Waiver Letter.
The Companies and Allied Matters Act, 2020 applies to this document.
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Notice of Meeting of Directors - FREE - sample template
Country: Nigeria