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The Employee Reimbursement Policy ("Policy") is a document used to specify the expenditures of employees covered by the entity and the expenditures which are not covered. Often employees may be required to spend out-of-pocket expenditures while working for the entity. Having a properly drafted Policy will help the employees to understand the expenditures covered by the organization and will remove any apprehension on spending on behalf of the organization.
This Policy is a one-sided agreement drafted by the organization without any negotiation with the employees and employees will have only the option to sign and acknowledge the same.
How to use this document?
This policy covers the following important areas:
Once the policy is drafted, it can be circulated to the employees through electronic medium or in physical copies. The organization may ask the employees to acknowledge this policy and send it back for record purposes. It is better to incorporate this document in employment agreements and get it signed at the time of joining the organization.
It is always better to make the policy accessible to all employees of the organization and update them whenever there are any changes made to this policy.
This policy is general guidelines of the organization and no specific laws are applicable here.
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