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A relieving letter is a formal letter that is issued to an employee at the time of leaving an organization. It is a formal way of communicating to the employee that the resignation has been accepted. A relieving letter is required at the time of joining a new company.
Future employers can ask for relieving letters from the employee from previous organisations since it acts as a written statement of the fact that the employee left previous employments without issues.
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This letter may be issued to an employee on the last working day or soon thereafter upon receipt of a request for the same from the employee.
The letter should be printed on the letterhead of the organisation with which the employee was employed and signed by a representative of the employer such as the HR Manager or director.
In terms of the Shops and Establishments Act of most states, a service certificate/ relieving letter should be given promptly to the employee upon cessation of employment.
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