Rent Book (Northern Ireland)

This document can be used to create a Rent Book to be provided by a landlord to a tenant for properties in Northern Ireland. It provides for multiple tenants and joint landlords. Providing a Rent Book to tenants is a legal requirement of all landlords of properties in Northern Ireland.

Among other things, the Rent Book provides the opportunity to specify:

• how much rent will be payable by the tenant
• the tenancy commencement date
• the details of the landlord
• the details of the letting agent where applicable
• the amount of rates payable on the property
• who is responsible for paying the rates

A Rent Book must be provided by a landlord to a tenant within 28 days of the commencement date of the tenancy. It should be noted that landlords who use this document should first register with the Landlord Registration Scheme. Where the landlord requires the tenant to pay a deposit, this should be lodged with a Tenancy Deposit Scheme and the tenant should be informed of which scheme the landlord has used.

How this document should be used

This document should be provided to all tenants of the property by the landlord. Both parties should read the document carefully and thoroughly upon receiving it and where any term or condition is not understood, the advice of a solicitor should be sought.

It is recommended that the landlord should also provide and accurately fill in an Inventory and of Record of Condition and attach it to this document. This should detail all the furniture included in the property which will be used by the tenant and the condition such furniture is in before the tenant becomes resident in the property. Both the landlord and the tenant should then sign and date the inventory where it is agreed it is accurate.

In order to comply with the Data Protection Act 2018 obligations, a landlord should issue a tenant with a privacy notice that informs tenants of their rights.

Applicable Law

The Housing (Amendment) Act (Northern Ireland) 2011

The Private Tenancies (Northern Ireland) Order 2006

The Rent Book Regulations (Northern Ireland) 2007

The Tenancy Deposit Schemes Regulations (Northern Ireland) 2012

Data Protection Act 2018

Help from a lawyer

You can choose to consult a lawyer if you need help.

The lawyer can answer your questions or help you through the process. You will be offered this option when you complete the document.

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.