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A Rent Receipt is a method of documenting rent payments that a Tenant pays to a Landlord under a tenancy agreement or commercial lease agreement.
A Rent Receipt can be beneficial to both Tenants and Landlords, offering Tenants documented proof of payments, and Landlords a record of rent payments, any late payments and any additional charges. For Tenants who pay their rent in cash, a Rent Receipt may be the only written evidence they have of their payments. It is common for both Landlords and Tenants to save copies of rent receipts for these reasons.
How to use this document
This Rent Receipt includes important information, including the amount of the rent payment, the date the payment was received, the manner in which the payment was made (e.g. cash, cheque, money order, etc.) and whether the payment was a full or partial payment.
If the Tenant made a late or a partial payment, the Landlord can notify the Tenant of any late payment fees chargeable under the tenancy agreement.
Once the Rent Receipt has been filled out, the Landlord can send an original signed copy of the receipt to the Tenant and save a copy of the Rent Receipt for their own records.
It is good practice for Tenants to have a record of all rent paid. However, unless the rent is paid weekly, there is no legal requirement on a Landlord (with the exception of Northern Ireland) to provide evidence of rent paid. If a Tenant requests a rent receipt then it is good courtesy to provide one as they may be required to show evidence of payments at the request of third parties e.g. mortgage lenders.
Under the Landlord and Tenant Act 1985, if the rent is paid or demanded weekly, it is a legal requirement for a landlord to provide a rent book for residential tenants. Failure to do so is a criminal offence.
In Northern Ireland, under Article 5 of the Private Tenancies (NI) Order 2006, rent receipts will not suffice and all landlords are legally required to give a Tenant a rent book for residential tenants, free of charge, within 28 days of the tenancy start date. Failure to do so is a criminal offence.
Unfair Terms in Consumer Contracts Regulations 1999 applies to tenancy agreements entered into before 1st October 2015. Any terms requiring a Tenant to pay a disproportionately high sum in compensation to the Landord for late payments or administration costs may be deemed unfair.
Consumer Rights Act 2015 for tenancy agreements commencing on or after 1st October 2015. The principle of assessing a term for fairness remains broadly the same as under the Unfair Terms in Consumer Contracts Regulations 1999.
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