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Catering Agreement Fill out the template

Catering Agreement

Last revision
Last revision 6 days ago
Formats Word and PDF
Size 6 to 9 pages
Fill out the template

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Last revisionLast revision: 6 days ago

FormatsAvailable formats: Word and PDF

SizeSize: 6 to 9 pages

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Catering Agreement

The Catering Agreement is a contract between a caterer and a client to provide catering services. The caterer is the person providing the catering services and the client is the person or organization that is hosting an event and needs catering services. The catering service here includes food preparation, serving at the event, decoration of the event venue, etc. It outlines the terms and conditions under which the catering services will be provided, including details, such as menu selection, pricing, delivery, setup, and other important considerations.

A catering agreement is used when a client, such as an individual or an organization requires catering services for an event, such as weddings, corporate functions, parties, conferences, or other social gatherings. The agreement ensures that the client and caterer have a clear understanding of their obligations and expectations regarding the catering services.

Please note that this agreement is specifically tailored for catering services and may not cover all aspects of a general contract. On the other hand, the Service Agreement covers the general contract for service.

How to use this document

This document is designed for caterers to provide catering services to the event. The essence of having this document in writing is to ensure that the caterer understands their obligations about the specific services they are expected to provide to avoid any confusion.

This document contains basic information such as the names and identifying details of the parties. However, the agreement grows stronger from there to require more specific information, such as all essential contract specifics, including the following:

  • Event details. This specifies the time, location, and date of the event for which catering services are being provided. It ensures that both the caterer and the client are clear about when and where the event will take place.

  • Menu. The menu section includes a detailed description of the food, beverages, and other refreshments that the caterer is contracted to provide during the event. It may specify courses, dishes, or dietary restrictions. Both the caterer and the client should agree upon the menu to ensure that the expectations for the event are clear.

  • Catering services. These are the services the caterer must provide to the client. The catering services include meal planning, food and drink service, providing service staff (if applicable), and setting up the food station at the event.

  • Cost structure. This outlines the pricing and payment terms agreed upon between the caterer and the client. It specifies whether the caterer will charge a fixed fee for their services, payment in periodic installments, or other payments.

  • Cancellation conditions and cancellation fees. This outlines the conditions under which the client can cancel the event or the catering services and the associated cancellation fees. It typically includes the notification requirements for cancellation and specifies the time frame within which cancellation must occur to avoid cancellation fees. The cancellation fees may be expressed as a percentage of the total cost or as a fixed amount.

  • Termination information. This provides details on how the agreement can be terminated by either the caterer or the client. It specifies the conditions under which termination is allowed, the required notice period, and any consequences or obligations that arise upon termination.

After completing this document, it should be printed. After printing the document, the client and caterer should sign this document. After signing the document, the client and the caterer should keep at least one signed document for their record.

Applicable law

The general rules of contract apply to this document.

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